01373 792344. keiththevicar@gmail.com

Privacy Notice

PRIVACY NOTICE

Parish of Postlebury

INTRODUCTION

We are committed to safeguarding the privacy of our website visitors and everyone who interacts with PCC of Postlebury and the Parish of Postlebury. This privacy policy sets out how we will treat your personal information.

What information do you collect?

On our website we may collect, store and use the following kinds of personal information:

(a) Information about your computer and about your visits to and use of this website. We use Google Analytics for this purpose.

(b) Information that you provide to us when using our website or for the purpose of subscribing to our email newsletters (including your name and email address).

(c) Information contained in or relating to any communications that you send to us or send through our website. (d) Any other personal information that you choose to send to us.

Please note: before you disclose to us the personal information of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal information in accordance with the terms of this policy.

How do you use personal information?

We will use your personal information to administer our website and operations and enable your use of the services available on our website. We will not, without your express consent, supply your personal information to any third party other than the Frome Deanery and the Diocese of Bath and Wells for the purpose of their or any other third party’s direct marketing. On our website there are a number of ways you can explicitly give us information:

Contact us

We have a Contact form on our website so that you can send us direct messages. We will use the information you supply to respond to your communication.

Donate

If you make a donation to Parish of Postlebury or to any of the Restricted Funds in the Parish such as the Friends of Marston Church via our Donate page you will make your payment using one of the intermediary financial services which we subscribe too. Each service will normally send us details of your donation and in the case of PayPal your email address. We will use your email address to thank you for your donation. The email we send you will include an invitation to subscribe to our newsletter.

Newsletter

You can subscribe directly to our newsletter via the communications section of the website. You will be added to our newsletter subscription list and receive no more than one newsletter per month. You can unsubscribe at any time by emailing dataprotectionpostlebury@gmail.com.

How do you handle debit and credit cards?

We don’t! All our website financial transactions are handled through our payment services providers. We will share information with them only to the extent necessary for the purposes of processing payments you make via our website, refunding such payments and dealing with complaints and queries relating to such payments and refunds.

Do you disclose personal information?

We will only disclose your personal information to our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors when it is necessary to do so for the purposes set out in this policy.

We may disclose, however, your personal information:

(a) to the extent that we are required to do so by law;

(b) in connection with any ongoing or prospective legal proceedings;

(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);

(d) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.

Where do you keep personal information?

Information that we collect may be stored and processed in the UK only. You expressly agree to the transfers of personal information described in this section.

How long do you keep information for?

Personal information that we process will not be kept for longer than is necessary and only to the extent that we are required to do so by law. We will retain documents (including electronic documents) containing personal data for longer only:

(a) if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and

(b) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

How secure is my information?

We do not handle the processing of any debit or credit card transactions on this website.

We take all reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. We store all the personal information you provide on secure servers.

You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

How do I know what you know about me?

You may request that we provide you with any personal information we hold about you; letting you have such information will depend on you supplying appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).  Contact:  dataprotectionpostlebury@gmail.com

We may withhold personal information that you request to the extent permitted by law.

Please let us know if the personal information that we hold about you needs to be corrected or updated.

What do I do if I don’t want to hear from you anymore?

You may tell us at any time not to process your personal information for marketing purposes. Please contact us with your request at dataprotectionpostlebury@gmail.com and we will act upon it within seven working days.

Third party websites

Our website includes hyperlinks to, and details of, third party websites. We have no control over and are not responsible for the privacy policies and practices of third parties.

Cookies

Our website uses cookies. The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies we need your permission. This site uses different types of cookies and some of these cookies are placed by third party services that appear on our pages.

Cookies from other websites allow us to:

  • track visits to this website via Google Analytics.
Amendments

We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you are happy with any changes to this policy.

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

 

2. Who are we?

The PCC of Postlebury is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

 

3. How do we process your personal data?

The PCC of Postlebury complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: 

  • To administer membership records; 
  • To fundraise and promote the interests of the parish; 
  • To manage our employees and volunteers; 
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services in the parish of Postlebury and elsewhere in the Frome Deanery and the Diocese of Bath & Wells.
4. What is the legal basis for processing your personal data?
  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events.
  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: 
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and 
    • there is no disclosure to a third party without consent.
5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website. [see footnote for link].

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which the PCC of Postlebury holds about you; 
  • The right to request that the PCC of Postlebury corrects any personal data if it is found to be inaccurate or out of date;  
  • The right to request your personal data is erased where it is no longer necessary for the PCC of Postlebury to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), where applicable.
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, where applicable.
  • The right to lodge a complaint with the Information Commissioners Office.
8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the PCC of Postlebury Data Protection Officer:

Jennifer Brook, Delamere House, Frome Road, Nunney, Frome BA11 4LG.
Email:  dataprotectionpostlebury@gmail.com

You can contact the Information

Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

 

Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at:
https://www.churchofengland.org/about-us/structure/churchcommissioners/administration/librariesandarchives/recordsmanagementguides.aspx

Contact Us

Email: info@church.com
Phone: 01234 567 890

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